top of page

Privacy Policy & Subject Access Request


Thanks for submitting!

You have a legal right to be informed about how our College/Training Centre uses any personal information that we hold about you. To comply with this, we provide a ‘privacy notice’ to you where we are processing your personal data. This privacy notice explains how we collect, store and use personal data about you. 

We, SABA UK Unsigned Performance and Education Project, are the ‘data controller’ for the purposes of data protection law. 

Our Data Protection Officer is Grant Chambers (see ‘Contact us’ below).  

You also have the right to request details on any personal information we hold about you by way of a SUBJECT ACCESS REQUEST. This can be done here on the digital form or in writing. If you wish to submit a request in writing you will need to contact the DPO at SABA  (see ‘Contact us’ below).  


The personal data we hold 

We hold some personal information about you to make sure we can help you learn and look after you at College.  

For the same reasons, we get information about you from some other places too – like other schools, the local council and the government.  

This information includes:  

Your contact details 
Your test results 
Your attendance records 
Your characteristics, like your ethnic background or any special educational needs 
Any medical conditions you have 
Details of any behaviour issues or exclusions 
CCTV images 

Why we use this data 

We use this data to help run the school, including to: 

Get in touch with you and your parents when we need to 
Check how you’re doing in exams and work out whether you or your teachers need any extra help 
Track how well the school as a whole is performing  
Look after your wellbeing  

Our legal basis for using this data 

We will only collect and use your information when the law allows us to. Most often, we will use your information where: 

We need to comply with the law 
We need to use it to carry out a task in the public interest (in order to provide you with an education) 

Sometimes, we may also use your personal information where: 

You, or your parents/carers have given us permission to use it in a certain way 
We need to protect your interests (or someone else’s interest) 

Where we have got permission to use your data, you or your parents/carers may withdraw this at any time. We will make this clear when we ask for permission, and explain how to go about withdrawing consent. 

Some of the reasons listed above for collecting and using your information overlap, and there may be several grounds which mean we can use your data. 

Collecting this information 

While in most cases you, or your parents/carers, must provide the personal information we need to collect, there are some occasions when you can choose whether or not to provide the data. 

We will always tell you if it’s optional. If you must provide the data, we will explain what might happen if you don’t.


How we store this data 

We will keep personal information about you while you are a student at SABA UK Unsigned. We may also keep it after you have left the school, where we are required to by law. 

We have a statutory retention schedulewhich sets out how long we must keep information about pupils. 

Data sharing 

We do not share personal information about you with anyone outside the school without permission from you or your parents/carers, unless the law and our policies allow us to do so. 

Where it is legally required, or necessary for another reason allowed under data protection law, we may share personal information about you with: 

Our local authority – to meet our legal duties to share certain information with it, such as concerns about pupils’ safety and exclusions  
The Department for Education (a government department) 
Your family and representatives  
Educators and examining bodies 
Our regulator (the organisation or “watchdog” that supervises us), ([specify as appropriate, e.g. Ofsted, Independent Schools Inspectorate] 
Central and local government 
Health authorities 
Health and social welfare organisations 
Professional advisers and consultants 
Police forces, courts, tribunals 
Professional bodies 

National Pupil Database 

We are required to provide information about you to the Department for Education (a government department) as part of data collections such as the school census.  

Some of this information is then stored in the National Pupil Database, which is managed by the Department for Education and provides evidence on how schools are performing. This, in turn, supports research. 

The database is held electronically so it can easily be turned into statistics. The information it holds is collected securely from schools, local authorities, exam boards and others.  

The Department for Education may share information from the database with other organisations which promote children’s education or wellbeing in England. These organisations must agree to strict terms and conditions about how they will use your data. 

You can find more information about this on the Department for Education’s webpage on how it collects and shares research data. 

You can also contact the Department for Educationif you have any questions about the database. 

Youth support services 

Once you reach the age of 13, we are legally required to pass on certain information about you to local authorities and youth support services,as it has legal responsibilities regarding the education or training of 13-19 year-olds. 

This information enables it to provide youth support services, post-16 education and training services, and careers advisers. 

Your parents/carers, or you once you’re 16, can contact our data protection officer to ask us to only pass your name, address and date of birth to local authorities and youth support services 

Your rights 

How to access personal information we hold about you 

You can find out if we hold any personal information about you, and how we use it, by making a ‘subject access request’, as long as we judge that you can properly understand your rights and what they mean. 

If we do hold information about you, we will: 

Give you a description of it 
Tell you why we are holding and using it, and how long we will keep it for 
Explain where we got it from, if not from you or your parents 
Tell you who it has been, or will be, shared with 
Let you know if we are using your data to make any automated decisions (decisions being taken by a computer or machine, rather than by a person) 
Give you a copy of the information 

You may also ask us to send your personal information to another organisation electronically in certain circumstances. 

If you want to make a request please contact our data protection officer. 

Your other rights over your data 

You have other rights over how your personal data is used and kept safe, including the right to: 

Say that you don’t want it to be used if this would cause, or is causing, harm or distress 
Stop it being used to send you marketing materials 
Say that you don’t want it used to make automated decisions (decisions made by a computer or machine, rather than by a person) 
Have it corrected, deleted or destroyed if it is wrong, or restrict our use of it 
Claim compensation if the data protection rules are broken and this harms you in some way



We take any complaints about how we collect and use your personal data very seriously, so please let us know if you think we’ve done something wrong. 

You can make a complaint at any time by contacting our data protection officer. 

You can also complain to the Information Commissioner’s Office in one of the following ways: 

Report a concern online at 
Call 0303 123 1113 
Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF


Contact us 

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our Data Protection Officer: 

GRANT CHAMBERS 07917665336 

This notice is based on the Department for Education’s model privacy noticefor pupils, amended to reflect the way we use data in this school.

GDPR and Privacy Notice: Text
bottom of page